The myriad of technological advancements has been dominating the world over the past few years have passed. Different types of technology are getting introduced more and more these days, thus, resulting in convenience and efficiency for all people, working or non-working. One of which is the introduction of an online signature. A digital sign,or what other individuals call an e-signature, has become an inherent part of the world these days, especially the electronic conveyancing process or the method of settling conveyancing transactions electronically through different platforms. Aside from this, digital signingis also best for being an efficient time-saver!

Whether retail therapy, grocery haul, or anything like it, digital transactions are becoming more rampant. When you want to splurge on something, you can get it online. If you are booking an appointment or service on some website, you can effortlessly use your card to make a payment. If you are a business owner and have to give authority to some financial dealings, all you need is to provide your online signature. It is no secret that it is one of the best discoveries introduced to the market. It is outstanding for its convenience until you need to sign a document by hand, print, scan, and send it again. If you want to save yourself from this hassle, consider getting a digital sign. As the world of technological advancements continuously progresses with each passing day, more people need to use digital signing.

It is time to forget the swirls. Switch to online signature.Bring down your fancy, expensive fountain pens. If you want to learn more about digital signingand protecting your digital sign, here’s how to do it!

PROTECTING DIGITAL SIGNS: HOW TO SECURE YOUR ELECTRONIC SIGNATURE

First and foremost, what even is digital signing? Why do you need to secure your electronic signature? A digital or online signature is an electronic stamp inserted into a particular document, showing the general personal information about the person, such as the name of the person who digitally signed the document and their digital signature. The world of digital signing technology enables you to sign financial transfers and other business or personal documents digitally. You can easily place this on your Microsoft Word, Excel document, PDF file, or e-mail.

Since the world of remote work has been becoming more of the norm rather than the exception, protection for the digital sign is crucial more than ever, especially since commercial and personal scamming is widespread in Singapore. That being said and considering the sudden shift in the work processes, including digitising a number of documents and files, will require you to learn how to secure your electronic signature.

DIFFERENTIATE BETWEEN DIGITAL AND ELECTRONIC SIGNATURES

Although the two are both considered signatures, there is a broad difference between an electronic and a digital signature. The two concepts are different but often used interchangeably. The main differences between electronic and digital signing solutionsare their features. Here is a quick comparison between the two signatures.

PURPOSE

The two online signaturetypes can function for documentation purposes but differ in their own practical pursuits. An electronic signature is primarily for verifying the identity of the signer. When you use a digital sign, you are using it to protect the document, especially nowadays when more fraudsters are becoming cleverer with the digital world. With an electronic signature, they can forge your files to submit anything or make a transaction online. However, with digital signing, it is nearly impossible to encounter scams.

VERIFICATION

One of the perks of digital signingis verification. A digital signature needs validation and confirmation first. If you are planning to obtain a digital sign, an individual should be able to produce and hand in proof of identity. The signer must have a digital certificate associated with the document to create a digital signature. On the other hand, an electronic signature can get challenging to verify because no digital certificate associated with the record is available, thus, making the process a little precarious and risky.

ADVANTAGES

The online signaturetypes have different advantages. However, with digital signing, there is a higher level of authenticity. Only the authorised person can view it to make changes or edits. Also, each digital certificate is bound to have its own unique codes and fingerprint, while an electronic signature is pretty convenient to utilise. It can be in the form of oral consent, one mouse click, or electronic authorisation. However, an electronic signature often comes with a lower evidential value degree.

LEARN TO MANAGE SIGNED DOCUMENTS WITH AUTOMATED OPERATIONS

Before your digital signgets certified and officially signed, you should create and edit all your crucial documents first. Once all is good and signed, you must store and track them afterwards. You can manually do this process to prevent the numerous opportunities for human error, which could violate compliance or internal policies set forth by different industries, states, and governments. Some automation tools and digital signing solutions can help create a path for electronic documents that guide you or any worker all throughout the process. Because of digital signing, you can effortlessly manage the document lifecycle, minimise the chance of error, and help secure your electronic signature.

USE THE VARIOUS SYSTEMS TO STRENGTHEN PROTECTIVE MEASURES

Luckily, more digital signing solutionsare becoming available in the market nowadays, helping strengthen and secure your electronic signature. These systems can help reinforce digital signingcertificates and documents while minimising the risks of security issues associated with transmitting public networks and working on business transactions. Whether as a sender or receiver, be sure to choose a system that enables you to authenticate your identity. Nowadays, fraudsters can impersonate anyone’s identity.

IN CONCLUSION…

In light of the global COVID-19 pandemic and situation, many agencies and businesses got forced to adapt to the sudden shift. They need to adjust and keep up with the processes instantly, including adopting the digital signing solutionsin lieu of the traditional, handwritten, ‘wet’ signatures. More than what you think, digital signingactually offers perks that can help better your work cycle. In addition, it also enables you to save massive, significant amounts of time, effort, hassle, and paper. Digital signingcomes in best when timeframes within your work are tight.

If you are hunting for some digital signing solutionsto help secure your electronic signature, Dedoco can be your virtual signing partner. Visit their website to drop your queries or register for their services today!